Release notes

New Starter Day 2 Check-In

A quick five-minute conversation to help your team get to know you from the very start of your journey.

AI-Powered Feedback Conversations

Collect richer, more honest feedback through natural agent-led conversations that adapt to your team's responses — no more static forms.

Share Feedback with the Product Team

Answer six quick questions to help shape the future of Youda, straight from the people who build it.

Targeted Agent Rollouts

Send an AI agent to specific groups and permission levels across your organisation, ensuring the right people get the right experience from day one.

Filter Records by Field Value

Quickly narrow down your people records by filtering on any field value, so you can find exactly who you're looking for in seconds.

Cancel a Rollout Mid-Flight

Stop a message rollout at any point — unsent messages are halted instantly and already-sent ones can be withdrawn, giving you full control even after launch.

Share Feedback with Youda

Easily let the Youda team know what's going well and what could be better, so your experience keeps improving.

Tap to Answer, Instantly

On-screen answer options now respond the moment you tap them, letting you breeze through guided conversations without waiting for the assistant to finish speaking.

Smarter Bulk Data Collection

The assistant can now gather multiple pieces of information in one go, capture free-form responses, and automatically fill in the relevant fields on your behalf — saving you time on repetitive data entry.

Repeated lateness alert

Automatically notify the right managers when an employee's lateness becomes a pattern, complete with a clear written summary so they have context at a glance.

Exit & Status Clarity for Stuck Conversations

When a conversation reaches a dead end, employees are now given a clear way out along with an honest summary of where things stand — so no one is left hanging.

Post-Call Quality Rating

Employees can now rate the quality of their conversation right after it ends, helping your team continuously improve the experience.

Document Failure Recovery & Incident Alerts

Failed documents can now be retried in one click, and an incident is automatically raised when a failure occurs — keeping your data flows healthy without manual chasing.

Smarter Late File Detection

Youda now automatically logs late file arrivals as records and alerts your team when lateness becomes a recurring pattern — so nothing slips through the cracks.

Instant Acknowledgement for In-Progress Requests

When the app is working on your request, you get an immediate confirmation so you can navigate away freely without wondering if anything is happening.

Reliable Milestone Rewards and Notifications

Milestone rewards are now always delivered by direct message, and a failed announcement post no longer blocks the reward from being granted — so employees never miss recognition they've earned.

Automatic Retry for Failed Document Uploads

Documents that silently failed to upload are now automatically re-processed, so your knowledge base stays complete without any manual intervention.

Rich Images in Notifications

Push notifications now display the image they're about, giving you instant visual context before you even open the app.

Smoother Recovery When AI Assistants Hit an Error

If an AI assistant run encounters a problem, you're guided gracefully out of the dead end instead of being left on a broken screen.

Shared Tasks Return to the Team

If someone abandons a shared task, it's automatically handed back to the team so nothing falls through the cracks.

Badge Posts on the Recognition Feed

Celebrating a colleague's badge now appears as a special post on the recognition feed, and tapping it on mobile opens the full badge celebration — so great moments get the spotlight they deserve.

Badge reward collection

When a team member hits a badge milestone, a shared task is automatically created so the right person can hand over the reward, log it as collected, and make sure it's never given out twice.

Precise Time Selection in the Mobile App

Picking a time in the app now offers hour-level accuracy and lets you tap days from neighbouring months directly on the calendar, making scheduling faster and more intuitive.

Document Upload Transparency

When you upload a document, you can now see exactly where it's stored and whether its content was successfully read — so you always know your files are ready to use.

Reward Collection Records

HR teams can now track reward collections as structured records with a shared admin task, making it easier to manage and audit employee rewards in one place.

AI Reads Picture Pages

The assistant can now read and describe image-based content pages, so employees always get helpful answers even when knowledge articles are built from pictures.

Assign Workflow Steps to a Group

Workflows can now hand off tasks to an entire group, so the right team gets involved automatically — no manual reassignment needed.

Quality Conversations

Stay on top of meaningful one-to-ones with your team — get a ready-made briefing and questions, book the conversation, log a quick summary, and get reminded when the next one is due.

Badge Preview on Reward Rules

When setting up a reward rule, you can now instantly see the badge it will award — making it easier to build and confirm the right recognition experience before going live.

Phone-Call Workflows on Mobile

Trigger and manage phone-call workflows right from your mobile device, keeping critical communications moving wherever you are.

Office Document Uploads

Upload Word and PowerPoint files directly — they're automatically converted to PDF so everyone can view them without needing extra software.

Awards Posted to the Main Feed

Celebrate your people where everyone can see it — award moments now appear automatically in the main feed so recognition is always front and centre.

Procedure Checklists

Step-by-step procedures are now displayed as interactive checklists, making it easier for employees to follow and track their progress.

Hire Someone

Effortlessly collect everything you need to onboard a new team member and hand it straight to HR, all in one place.

Site Visit Report

Turn your site visit observations into polished, shareable reports in just a few clicks.

Apply for an Internal Role

Easily express your interest in internal vacancies and let the People Team take it from there—all without lifting a finger on the admin side.

Procedures as Interactive Checklists

The AI assistant can now surface step-by-step procedures directly as a checklist, making it easier to follow and complete multi-step processes without leaving the app.

Welcome class invite

New starters are automatically added to the next upcoming welcome session on their first day, so they receive a real calendar invite with the join link without anyone having to do it manually.

Agents Can Update Employee Records

Your AI agents can now read and write directly to employee profile data, making it possible to automate HR record updates without any manual intervention.

90-Day Probation Review

Never miss a critical probation milestone — managers are automatically reminded to complete 90-day reviews and record outcomes, keeping new starters and HR in the loop every step of the way.

Referral Bonus Checker

Automatically identify employees who have completed their probation period each month, so your team never misses a referral bonus payment.

Employee Referral Submission

Recommend friends for open roles at your company and earn a referral bonus, with your submission automatically routed to the People Team on your behalf.

Targeted Milestone Celebrations

Milestone celebrations can now automatically reach the right audience on the newsfeed, so recognition feels personal and lands where it matters most.

Agent-Powered Badge Rules

Badge award rules are now driven by a smart agent, making it effortless to set up and automate recognition without manual configuration.

Faster Agent Answers

When the AI assistant knows the answer with confidence, it responds instantly — no extra confirmation step slowing you down.

External Surveys in Records

Surveys imported from outside Youda now appear directly in the Records tab, giving HR teams a complete, unified view of employee feedback in one place.

Line Manager Updates & Reporting Line Continuity

HR admins can now rename, reassign, and close out a line manager record while automatically carrying the reporting line forward — keeping org charts accurate without manual cleanup.

Knowledge Gap Reporting

Discover which employee questions your knowledge base couldn't answer, so you can continuously improve the information available to your team.

Per-Day Coverage Visibility & Bulk Approval

HR admins can now see exactly how many people are covered each day and approve multiple requests at once, making workforce planning faster and more accurate.

Automated analytics digest

Keep org admins effortlessly informed with recurring email summaries of assistant usage, performance trends, and recommended tools — delivered on a schedule that works for them.

Auto-Advancing Acknowledgements

Single-choice prompts now move forward automatically, so employees can breeze through routine confirmations without an extra tap.

Focus Conversations on a Single Employee

HR admins can now narrow an agent session to one specific person, getting faster, more relevant answers without sifting through the full roster.

Live Captions During Calls

Real-time captions now appear during calls, making every conversation more accessible and easier to follow for all employees.

AI-Suggested Answers with One-Tap Confirm

The assistant now proposes answers for each step of a structured conversation, so employees can breeze through forms and guided flows with a single confirmation tap.

Shifts, Absences & Balances via AI Assistant

Employees can now ask the AI assistant about their upcoming shifts, absence history, and leave balances and get instant, accurate answers pulled from live data.

Image Sources in AI Answers

When the AI assistant answers a question using image-based documents, it now shows you the relevant page images so you can see exactly where the information came from.

Smarter Answer Confidence

The AI assistant now knows when it doesn't know enough — declining to answer rather than giving vague responses, so employees get reliable information they can actually trust.

Correction Passages Management

HR admins can now view and manage correction passages directly from the Corrections tab, making it faster to keep your knowledge content accurate and up to date.

Smarter Role Search Recovery

The assistant now recovers gracefully when a role search comes up empty, keeping the conversation on track instead of hitting a dead end.

AI Answer Corrections

Authorised users can now flag and correct an AI-generated answer, instantly making the improved response the trusted source for everyone going forward.

Queue calling onboarding

New starters get essential technique videos on day one, with automatic reminders to complete them and progress recorded on their training dashboard.

Ask Who You're on Shift With

Employees can now ask the AI assistant who they're working alongside in real time, getting instant answers straight from the live rota.

Probation Reviews on Autopilot

Probation review meetings are scheduled at the right moment, outcomes are chased and recorded on the employee's profile, and the People Team is kept informed — all automatically.

Your Shifts Fortnight Widget

Get a clear two-week view of all your upcoming shifts in one place, replacing the old separate shift widgets for a smoother at-a-glance experience.

FSA Allergens Training

New starters are automatically sent their allergens training on day one, and their completion certificate is collected and confirmed before the task is marked done.

Clearer "No Access" Messaging for Documents

When you can't see certain documents, the platform now tells you clearly — so you always know whether something is missing or simply restricted.

Your Leave Shown in Meeting Availability

Your own booked leave now appears alongside meetings, so you always have a complete picture of your schedule in one place.

Custom Brand Fonts

Your organisation's own typeface is now displayed throughout the platform, keeping every employee's experience perfectly on-brand.

Someone's handed in their notice

When a team member resigns, simply share the details and Youda instantly updates all the right systems and notifies the relevant people — no manual chasing required.

Mark Employee as Leaver

HR admins can now formally mark an employee as a leaver in one action, keeping workforce records accurate and offboarding workflows on track.

CC on Document Emails & Probation End Date

HR teams can now CC additional recipients on document notification emails and track each employee's probation end date directly in their profile.

Your Booked Holidays on the Date Picker

Employees instantly see their already-booked holiday days highlighted on the calendar picker, so there's no guesswork when requesting new time off.

Read-Only Calendar in Review Mode

HR admins can now view a locked, read-only calendar when reviewing requests, giving a clear picture of booked time without risking accidental changes.

Contract Signed Date

HR admins can now record and track the exact date a contract was signed directly on an employee's profile, giving teams a clear, reliable paper trail for every hire.

Control Which Agents Are Included

HR admins can now toggle individual agents on or off inside an installed pack and manage exactly who each one applies to.

First-Weeks Feedback Check-Ins

New starters are automatically prompted for reflections after their first week and again at two weeks, so early feedback never slips through.

Extend Probation

Easily extend a team member's probation period with all the right people automatically notified and records updated instantly.

Weekly Induction Summary for L&D

Never miss a new starter with an automatically generated weekly summary of upcoming induction attendees delivered straight to your L&D team's inbox.

New Starter Tax Declaration

New starters can now complete their tax declaration instantly through chat, with everything automatically saved and sent to payroll — no paperwork needed.

Right to Work Imposter Check

Never miss a right to work imposter check again — new starters are automatically flagged for review and outcomes are saved to their profile without any manual chasing.

ID Card Request

New starters' details and photo are automatically sent to the ID card team, so their card is on its way from day one.

Issue Equipment

New starters automatically have their issued equipment logged directly on their profile from day one.

Work Email Address Request

New starters' work email accounts are requested from IT automatically on day one — no back-and-forth needed.

Uniform Order

New starters can now have their uniform ordered automatically, with the right sizes saved to their profile and the request sent straight to the uniform team.

Segment-Scoped Employee Picker

HR admins can now search and select employees filtered to a specific segment, making it faster to find the right people without scrolling through your entire organization.

Visual Badge Picker

HR admins can now choose employee badges from a visual picker instead of typing raw text, making it faster and easier to recognize great work.

Calendar Invites for Tagged Events

Employees are automatically invited to the next relevant tagged event directly on their external calendar, so no one misses what matters.

Bulk Delegation

Assign and confirm delegations in bulk so HR admins can manage multiple drafts and watchlists in one go instead of one at a time.

Survey Results Leaderboard

Teams and HR admins can now view survey results in a leaderboard format, making it easier to spot top performers and engagement trends at a glance.

Guided Employee Onboarding

New hires now enjoy a smooth, structured onboarding experience that gets them up to speed faster and feeling welcome from day one.

Trial Shift Feedback for Candidates

Gather structured feedback on trial shifts directly from candidates, giving your team clearer insights to make confident hiring decisions.

Attendee Panel

Get a full picture of your event attendees at a glance — see RSVPs, spot who's joined since launch, and review contact history all in one place.

Nudge Non-Responders Instantly

HR admins can now send a targeted in-app push to employees who haven't responded yet — no email required.

Custom Author for Automated News Posts

News autoposts can now be published under a specific profile, giving automated content a more personal and branded voice in the feed.

Refreshed App Launch Experience

A sleek new splash screen with a larger logo and a smooth intro animation gives your team a polished, branded first impression every time they open the app.

Org-Branded Live Activities

Stay on top of what matters with real-time updates on your lock screen and Dynamic Island, now featuring your organisation's logo for an instant, personalised feel.

Person-to-Person To-Dos with Smart Reminders

Assign tasks directly to colleagues, let Youda automatically infer what needs doing from natural language, and never miss a follow-up with built-in watchlists and reminders.

Industry news autopost

Stay effortlessly up to date as Youda automatically monitors any topic you care about and delivers a beautifully written, on-brand daily news summary — complete with source links and a custom illustration — straight to your newsfeed.

Auto-filled Years of Service

Years of service and key dates are now automatically calculated and filled in, saving HR teams from manual data entry.

Daily Digest Carousel Mode

Daily digests can now be shared as a carousel, making it easier to scroll through updates in a visually engaging, bite-sized format.

Daily Wastage Report

You can now quickly log wasted items with quantities and reasons using just a few taps or a voice command, making daily wastage tracking faster and more accurate for your whole team.

Improved Document Template Rendering

Documents now render with greater accuracy and visual fidelity, so your templates always look exactly as intended.

Hand in my notice

You can now submit your resignation directly in the app, with your People Team automatically notified and an exit interview offered to share your feedback.

Someone's Leaving

Easily manage every detail of an employee's departure in one place, from updating records to scheduling exit interviews, so nothing gets missed.

Cross-Training Placements

Team members can request a placement in another department or site through a guided conversation — approvals, date-setting, notifications and follow-up reflections all happen automatically.

Resumable Agent Builder Conversations

Your AI-assisted agent-building conversations are saved and resumable, so you can pick up designing an agent right where you left off.

Manager Lane in Journeys

Managers now have their own dedicated lane in Journeys, making it easy to track and act on the steps that need their attention during employee milestones.

Dual-Role View for Managers

Managers who are also employees can now see both perspectives in one place, so nothing falls through the cracks.

Journeys: Browse by Role

Browse journey activity role by role with quick filters and live counts, so you can see exactly where every step stands.

Line Manager Team Visibility

Line managers can now see their team members' progress at a glance, with a sticky step header keeping context clear as they navigate.

Typed Knowledge Notes in the Library

Organize your knowledge library more effectively by categorizing notes with types, making the right information easier to find.

Knowledge Corrections Page

HR admins can now review and fix knowledge inaccuracies in one dedicated place, ensuring employees always get reliable answers.

Bulk Actions & One-Click AMA Dismiss

Save time by selecting multiple items at once and dismissing Ask-Me-Anything suggestions with a single click.

Weekly Knowledge Conflict Scan

Youda scans your knowledge library every week for contradicting guidance and gives HR teams one place to review and resolve it.

Authorise an expense claim

Quickly review and approve your team's expense claims, then forward them without any back-and-forth.

Submit an expense

Instantly submit expenses and mileage claims straight to your manager for approval — no paperwork needed.

Shift swaps in one message

Ask the octopus to swap a shift and it finds cover by availability and section, updates the rota, and notifies everyone involved.

Right-to-work renewals on autopilot

Youda reminds people before their documents expire and walks them through re-verification right inside chat.

Human-Friendly Dates in Reports

Reporting tables now display dates in a clear, readable format so HR admins can scan and understand data at a glance — no more deciphering raw timestamps.

Newsfeed Reporting Panel

Get a clear view of newsfeed engagement with a dedicated reporting panel that surfaces key metrics at a glance.

Photo Sharing Without PDF Conversion

Images you send now arrive exactly as they were uploaded — no more unwanted PDF conversions getting in the way.

Location Tags on Google Review Posts

Google review posts in your newsfeed now show which site each review is for, so multi-location teams instantly know who earned the praise.

Career Conversation — Employee Consent

Employees always have the final say on whether their career conversation happens, even if their manager suggests skipping it.

Career Conversation — Cadence Gate

Managers are now automatically prompted to confirm or skip upcoming career conversations, keeping development check-ins on track without any manual scheduling.

Employee of the Month — Announce Winner

Never miss a moment to recognize your team's star performer with automatic monthly winner announcements.

Employee of the Month — Nomination

Easily recognize standout colleagues with quick nominations that automatically determine your Employee of the Month.

Meeting RSVP on Mobile

Employees can now accept or decline meeting invitations directly from their mobile app, so responding to events is instant and never requires switching to a desktop.

Employee of the Month Recognition

Celebrate standout team members with a dedicated Employee of the Month award flow, complete with automated email notifications to make recognition feel special and effortless.

Voice-note playback speed

Play voice notes back at 1x, 1.5x or 2x so you can get through them at your own pace.

Lock voice recording

Swipe up while recording a voice note to lock it — no need to hold the screen down.

Threaded comments

Reply to a specific comment on posts, events and polls, turning long chains into easy-to-follow threads.

Forms in agent answers

The octopus now searches your forms and surfaces the right one directly in its replies.

Service badges & milestones

Celebrate anniversaries and milestones automatically, with badges that land on the team feed.

Open API & webhooks

Connect Youda to your rota, payroll and HRIS, and get real-time updates in your other systems.

Scheduled posts

Plan company announcements in advance so they go out exactly when you want them to.

Knowledge library search

Find any policy, how-to or handbook in seconds, straight from the You tab.

Guided onboarding journeys

Day-by-day onboarding that starts on each person’s hire date and checks itself off as they go.

Quick chat search

Find any message across your team channels instantly, so nothing gets lost.

Answers in every language

The octopus replies to each person in their own language, automatically.

Deep-link QR codes

Generate QR codes that open the right course, handbook or post straight in the app.

Polls & richer reactions

Run quick pulse polls and react to posts with the full set of reactions.